General Exhibition Information and Conditions

Congress Organiser
Gyro Conference AS
PO Box 14
N-2601 Lillehammer
Norway
Phone: +47 61 28 73 20
Fax: +47 61 28 73 30
E-mail: insoslo2012@gyro.no

Congress site and exhibition area
Radisson Blu Scandinavia Hotel
Holbergsgt. 30
N-0166 Oslo
Norway
Phone: +47 23 29 30 00
Fax: +47 23 29 35 01

Stand fee
Stand fee is NOK 15.000,- (aprox €1.875,-) + 25% VAT for 2 x 3 meter stand.
Stand fee includes: 1 table with cover, 2 chairs, 1 electrical outlet. Entrance to all sessions and Opening Ceremony and Presidential Address at the RAdisson Blu Scandinavia Hotel and the Opening Reception at the Oslo City Hall.

Registration
All applications must be made on the official web registration page.

Exhibition hours

27. June 2012: 07.00 - 15.30 set-up
28. June 2012: 08.30 - 18.15 exhibition
29. June 2012: 08:30 - 18.15 exhibition
30. June 2012: 09.00 - 12.15 exhibition
30. June 2012: 12:15 - 24.00 Break-down ( must be finished before 24.00)

Exhibition registration / help desk
The exhibition registration / help desk will be available at the registration counter in the Radisson Blu Scandinavia Hotel during build up, the entire exhibition period and dismantling.

Confirmation of registration and payment of stand rental
Acceptance of the exhibitor's application shall be confirmed by e-mail by Gyro Conference and is valid only for the exhibitor named therein. Payment by credit card upon registration. The contract between Gyro Conference and the exhibitor takes effect on receipt of the written confirmation. Gyro Conference shall in connection with the local organising committee be responsible for allocating space after examining the registration forms.

Allocation of and alterations to stand locations
Details of final space allocations shall be communicated in writing to the exhibitor after he has received confirmation that his application has been accepted. Gyro Conference is responsible for allocating space on the basis of the subject and layout of the exhibition and the facilities available.

Gyro Conference shall notify the exhibitor immediately of the need to make alterations and to allocate him wherever possible an equvalent stand. In the event of an alteration to the stand rental, the exhibitor shall be reimbursed or invoiced for the additional amount, as the case my be. The exhibitor may not exchange the stand site allocated to him with other exhibitors or transfer it in full or part to a third party without the consent of Gyro Conference.

Postponement or cancellation of the exhibition
If there are compelling reasons without its control, Gyro Conference has the right to postpone, shorten, extend, close temporarily or fully or cancel the exhibition.

Stand assembly and design
In taking over the stand area, the exhibitor implies acceptance of existing circumstances. The stand must be constructed in such a way as to comply with the building, fire and other public safety ordinances as well as the in-house rules and regulations and exhibition conditions of the exhibition area in the hotel. The exhibitor is required to comply with any technical instructions issued to him with his letter of confirmation.

Shipment to Radisson BLU Scandinavia Hotel
For shipment to the hotel, please contact:

Svein Lillebø
On-Site Norway AS
C/O Bring Logistics
Skur 74 Kongshavn
N-0193 Oslo

email: svein@onsitegroup.no
Tel: +47 22438305

Storage
Please note that it is not possible to store equipment inside the Radisson BLU Scandinavia Hotel. Please contact our shipment agent On-Site Norway AS.

Furnishing and additional exhibition items
The company responsible for furnishing etc. is:

Messekompaniet AS
PO Box 73, N-1313 Vøyenenga, Norway
Phone: +47 67 15 43 00
Contacts: Hans Erik Huset, Phone: +47 95 08 69 29, E-mail: hans@messekompaniet.no
Tore Emil Thiesen, Phone: +47 97 04 05 40, E-mail: tore@messekompaniet.no

Catering
Norwegian law prohibits guests and exhibitors to bring and serve food or beverage that is not purchased through the hotel. In accordance with the rules of the Radisson BLU Scandinavia Hotel's exhibition venue, all food and beverage must be purchased from the hotel.

The exhibitors may however bring their own espresso machines etc. and serve their own coffee at the stand.

Internet
Free wireless internet access at the hotel.

Environment
Radisson BLU Scandinavia Hotel is ECO-labelled and focuses on the environment. There will therefore be a charge for any materials left at the hotel that have to be recycled. We strongly urge all exhibitors to consider the amount of paper, or other waste, they bring to the congress.

Setup and dismantling of stands
Date and time for set-up and dismantling of the stands: see the information regarding Exhibition hours.

Exhibits which are not removed by the end of the dismantling period will be removed at the exhibitor's expense and risk. The costs of transporting and destroying stand constructions and packaging material and similar shall likewise be charged to the exhibitor. Repair of damage to the exhibition rooms shall be charged to the exhibitor.

Security
The hotel is responsible for general surveillance inside the hotel area.

Cleaning
The hotel is responsible for ensuring that the exhibition area is cleaned once a day. The exhibitor is required to keep its own stand clean during exhibition opening hours. Gyro Conference assumes no responsibility for cleaning.

Insurance
The insurance cover does not include the risks of individual exhibitors. Exhibitors are required to take out adequate insurance cover of their own. They must, in particular, arrange liability insurance to cover injury to persons or property occurring in connection with the exhibition. Exhibitors are recommended to take out additional insurance against loss or damage to exhibits during the exhibition and transport.